Difference between revisions of "Setting up DirectDebitsLink to prepare direct debits"

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Setting up DirectDebitsLink to prepare direct debits (view source)

Revision as of 23:50, 12 March 2015

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== Overview ==
== Overview ==
[[File:SetupDirectDebitsSettings.png|300px|thumb|right|Setup Direct Debits Settings Screen]]


Before preparing the direct debits ABA file, you will need to do the following setup in DirectDebitsLink. This setup is used to define the settings that the ABA file will you will send to your bank.
Before preparing the direct debits ABA file, you will need to do the following setup in DirectDebitsLink. This setup is used to define the settings that the ABA file will you will send to your bank.


On the '''Setup Direct Debits Settings''' screen, you will need do the following tasks:
== Setting up DirectDebitsLink to prepare direct debits ==
# Navigate to the setup screen;
[[File:SetupDirectDebitsSettings.png|300px|thumb|right|Setup Direct Debits Settings Screen]]
# Get Data from MYOB
# Refresh the Lists
# Enter the Settings
# Save the Settings
 
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== Navigate to the setup screen ==
 
To navigate to the setup screen, follow these steps.
 
# From the ''Menu'', click on the  '''Prepare Direct Debits from MYOB Deposit''' button;
# Click on the '''Setup''' button.
 
== Get Data from MYOB ==


The first task of the setup involves DirectDebitsLink connecting to your MYOB data file and downloading all the necessary information. To Get Data, follow these steps.
To setup DirectDebitsLink to prepare the direct debits, follow these steps.


# From the ''Setup Direct Debits Settings'' screen, click the '''1 - Click here to GET DATA from MYOB ''' button;
# From the menu, click on '''01. Setup Direct Debits''';
# Chose to perform a '''Full Get Data''' and click '''OK''';
# Click on the '''Setup Direct Debits''' item that appears in the menu;
# Once the get data process is complete, click '''Close'''.
# On the next screen, click on the '''Refresh''' button and follow the prompts;
# Confirm that the '''Undeposited Funds Account''' is correctly setup or change it where applicable;
# Enter the '''Bank Account Details''' (see below);
# Enter the '''Debit Type Details''' (see below);
# Click on the '''Save Settings''' button to store these settings.


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== Refresh Lists ==  
== Entering the Bank Account Details ===


The second task involves refreshing the lists of accounts so that the BANK ACCOUNT DETAILS and the DEBIT TYPE DETAILS can be entered. To do so, follow these steps.
[[File:SetupDirectDebitsSettingsBankAccountDetails.png|300px|thumb|right|Setup Bank Account Details]]


# From the ''Setup Direct Debits Settings'' screen, click on the '''2 - Click here to REFRESH lists for the tables below'''.
The Bank Account Details will be used whenever you process a bank deposit for the selected accounts. You can enter details for up to 4 bank accounts.  


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# From the ''Setup Direct Debits Settings'' screen, select your '''MYOB Bank Account''';
# Select the '''Bank''' institution from the list of support banks: ''Australia and New Zealand Banking Group'', ''Bank of America'', ''Commonwealth Bank'', ''National Australia Bank'', ''St George Bank'' or ''Westpac''.
# Enter the '''User ID''' as provided to you by your bank;
# Enter the '''User Name''' as provided to you by your bank
# Enter the '''Name of Remitter''' as provided to you by your bank;
# Enter the '''Trace BSB''' as provided to you by your bank;
# Enter the '''Trace Account #''' as provided to you by your bank;


== Enter Settings ==
Repeat this process for each bank account for which you will process direct debits.


The third task consists of entering the Bank Account Details, the Debit Type Details and the ABA file details. To do so, follow these instructions.
=== Notes ===


=== 3.1 Enter the BANK ACCOUNT DETAILS ===
* Some banks provide a single value which is usd for both User ID and User Name.
 
* The '''Name of Remitter''', '''Trace BSB''' and '''Trace Account #''' is used to process refunds.
[[File:SetupDirectDebitsSettingsBankAccountDetails.png|300px|thumb|right|Setup Bank Account Details]]
 
The Bank Account Details will be used whenever you process a bank deposit for the selected accounts. You can enter details for up to 4 bank accounts.
 
# From the ''Setup Direct Debits Settings'' screen, select your '''MYOB Bank Account''';
# Enter the '''User ID''', '''User Name''', '''Name of Remitter''', '''Trace BSB''' and '''Trace Account #''' received from your bank relating to this bank account;
# Repeat '''steps 1 and 2''' for each bank account you are setting up.


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=== 3.2 Enter the DEBIT TYPE DETAILS ===
== Entering the Debit Type Details ===


[[File:SetupDirectDebitsSettingsDebitTypeDetails.png|300px|thumb|right|Setup Debit Type Details]]
[[File:SetupDirectDebitsSettingsDebitTypeDetails.png|300px|thumb|right|Setup Debit Type Details]]
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# Enter a description of what you will see in your statement in the '''Your Statement Ref''' field;
# Enter a description of what you will see in your statement in the '''Your Statement Ref''' field;
# Enter a description of what your customers will see in their statement in the '''Cust Statement Ref''' field;
# Enter a description of what your customers will see in their statement in the '''Cust Statement Ref''' field;
# Repeat '''steps 1 through 3''' for each debit types you will process.
 
Repeat this process for each payment method you wish to setup.
 
=== Notes ===
 
* Setting up multiple payment methods will allow you to control the statement references that appear.


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=== 3.3 Enter the ABA file details ===
=== Entering the ABA file details ===


[[File:SetupDirectDebitsSettingsBankDetails.png|300px|thumb|right|Setup ABA file Details]]
[[File:SetupDirectDebitsSettingsBankDetails.png|300px|thumb|right|Setup ABA file Details]]


The ABA file details are used to code the ABA file correctly.
The ABA file details are used to code the ABA file correctly. These values should not be changed but can be changed if required.


# From the ''Setup Direct Debits Settings'' screen, enter the '''Transaction Code used''' to represent a direct debit entry. This should be set to 13;
# From the ''Setup Direct Debits Settings'' screen, enter the '''Transaction Code''' used to represent a direct debit entry. This should be set to 13;
# Enter the '''Balancing Code''' used to represent the balancing entry. This should be set to 50;
# Enter the '''Balancing Code''' used to represent the balancing entry. This should be set to 50;
# Select the '''Bank''' from the following: ''Australia and New Zealand Banking Group'', ''Bank of America'', ''Commonwealth Bank'', ''National Australia Bank'', ''St George Bank'' or ''Westpac''.
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== Save Settings ==
Once all information has been captured, follow these steps to save your settings.
# From the ''Setup Direct Debits Settings'' screen, click on the '''4 – Click here to SAVE the settings''' button.
You can then return to the main screen by clicking on the back arrow next to the title.


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Nic
Write, Bureaucrats, Administrators
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