Setting up DirectDebitsLink to prepare direct debits
Overview
Before preparing the direct debits ABA file, you will need to do the following setup in DirectDebitsLink. This setup is used to define the settings that the ABA file will you will send to your bank.
Setting up DirectDebitsLink to prepare direct debits
To setup DirectDebitsLink to prepare the direct debits, follow these steps.
- From the menu, click on 01. Setup Direct Debits;
- Click on the Setup Direct Debits item that appears in the menu;
- On the next screen, if linked to your accounting software, click on the Refresh button and follow the prompts;
- Confirm that the Undeposited Funds Account is correctly setup or change it where applicable;
- Enter the Bank Account Details (see below);
- Enter the Debit Type Details (see below);
- Enter the ABA file details (see below);
- Click on the Save Settings button to store these settings.
Notes
- You do not need to use the Refresh button nor confirm the Underposited Funds Account if using DirectDebitsLink as a standalone software.
Entering the Bank Account Details
The Bank Account Details will be used whenever you process a bank deposit for the selected accounts. You can enter details for up to 4 bank accounts.
- From the Setup Direct Debits Settings screen, select or your Bank Account;
- Select the Bank institution from the list of support banks: Australia and New Zealand Banking Group, Bank of America, Bank of New Zealand, Bendigo Bank, Commonwealth Bank, Macquarie Bank Limited, Maitland Mutual Building Society, National Australia Bank, St George Bank or Westpac.
- Enter the User ID as provided to you by your bank;
- Enter the User Name as provided to you by your bank
- Enter the Name of Remitter as provided to you by your bank;
- Enter the Trace BSB as provided to you by your bank;
- Enter the Trace Account # as provided to you by your bank;
Repeat this process for each bank account for which you will process direct debits.
Notes
- Some banks provide a single value which is usd for both User ID and User Name.
- The Name of Remitter, Trace BSB and Trace Account # is used to process refunds.
Entering the Debit Type Details
The debit type details are used to determine the statement reference you and your customers will see. You can enter up to 5 different statement reference descriptions.
- From the Setup Direct Debits Settings screen, select a payment method in the Debit Type used to represent this type of direct debit transaction. This would normally be DirectDebitsLink;
- Enter a description of what you will see in your statement in the Your Statement Ref for Debits field;
- Enter a description of what your customers will see in their statement in the Cust Statement Ref for Debits field;
- If you will be processing refunds, enter a description of what you will see in your statements in the Your Statement Ref for Credits field;
- If you will be processing refunds, enter a description of what your customers will see in their statement in the Cust Statement Ref for Credits field;
Repeat this process for each payment method you wish to setup.
Notes
- Setting up multiple payment methods will allow you to control the statement references that appear.
Entering the ABA file details
The ABA file details are used to code the ABA file correctly. These values should not be changed but can be changed if required.
- From the Setup Direct Debits Settings screen, enter the Debits Transaction Code used to represent a direct debit entry. This should be set to 13;
- Enter the Credits Transaction Code used to represent the balancing entry. This should be set to 50;
- Choose whether payments will be applied to the customer's balance as a whole, or against specific invoices.