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Difference between revisions of "Setting up DirectDebitsLink to prepare direct debits"
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Setting up DirectDebitsLink to prepare direct debits (view source)
Revision as of 19:23, 2 June 2014
, 19:23, 2 June 2014no edit summary
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Before preparing the direct debits ABA file, you will need to do the following setup in DirectDebitsLink. This setup is used to define the settings that the ABA file will you will send to your bank. | Before preparing the direct debits ABA file, you will need to do the following setup in DirectDebitsLink. This setup is used to define the settings that the ABA file will you will send to your bank. | ||
On the '''Setup Direct Debits Settings''' screen, you will need do the following tasks: | |||
# Navigate to the setup screen; | |||
# Get Data from MYOB | |||
# Refresh the Lists | |||
# Enter the Settings | |||
# Save the Settings | |||
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== Navigate to the setup screen == | |||
To navigate to the setup screen, follow these steps. | |||
# From the ''Menu'', click on the '''Prepare Direct Debits from MYOB Deposit''' button; | |||
# Click on the '''Setup''' button. | |||
== Get Data from MYOB == | |||
= | |||
The first | The first task of the setup involves DirectDebitsLink connecting to your MYOB data file and downloading all the necessary information. To Get Data, follow these steps. | ||
# | # From the ''Setup Direct Debits Settings'' screen, click the '''1 - Click here to GET DATA from MYOB ''' button; | ||
# Chose to perform a '''Full Get Data''' and click '''OK'''; | # Chose to perform a '''Full Get Data''' and click '''OK'''; | ||
# Once the get data process is complete, click '''Close'''. | # Once the get data process is complete, click '''Close'''. | ||
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== | == Refresh Lists == | ||
The second | The second task involves refreshing the lists of accounts so that the BANK ACCOUNT DETAILS and the DEBIT TYPE DETAILS can be entered. To do so, follow these steps. | ||
# | # From the ''Setup Direct Debits Settings'' screen, click on the '''2 - Click here to REFRESH lists for the tables below'''. | ||
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== | == Enter Settings == | ||
The third | The third task consists of entering the Bank Account Details, the Debit Type Details and the ABA file details. To do so, follow these instructions. | ||
=== 3.1 | === 3.1 Enter the BANK ACCOUNT DETAILS === | ||
[[File:SetupDirectDebitsSettingsBankAccountDetails.png|300px|thumb|right|Setup Bank Account Details]] | [[File:SetupDirectDebitsSettingsBankAccountDetails.png|300px|thumb|right|Setup Bank Account Details]] | ||
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The Bank Account Details will be used whenever you process a bank deposit for the selected accounts. You can enter details for up to 4 bank accounts. | The Bank Account Details will be used whenever you process a bank deposit for the selected accounts. You can enter details for up to 4 bank accounts. | ||
# | # From the ''Setup Direct Debits Settings'' screen, select your '''MYOB Bank Account'''; | ||
# Enter the '''User ID''', '''User Name''', '''Name of Remitter''', '''Trace BSB''' and '''Trace Account #''' received from your bank relating to this bank account; | # Enter the '''User ID''', '''User Name''', '''Name of Remitter''', '''Trace BSB''' and '''Trace Account #''' received from your bank relating to this bank account; | ||
# Repeat '''steps 1 and 2''' for each bank account you are setting up. | # Repeat '''steps 1 and 2''' for each bank account you are setting up. | ||
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=== 3.2 | === 3.2 Enter the DEBIT TYPE DETAILS === | ||
[[File:SetupDirectDebitsSettingsDebitTypeDetails.png|300px|thumb|right|Setup Debit Type Details]] | [[File:SetupDirectDebitsSettingsDebitTypeDetails.png|300px|thumb|right|Setup Debit Type Details]] | ||
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The debit type details are used to determine the statement reference you and your customers will see. You can enter up to 5 different statement reference descriptions. | The debit type details are used to determine the statement reference you and your customers will see. You can enter up to 5 different statement reference descriptions. | ||
# | # From the ''Setup Direct Debits Settings'' screen, enter a '''Debit Type''' used as name to represent this type of direct debit transaction; | ||
# Enter a description of what you will see in your statement in the '''Your Statement Ref''' field; | # Enter a description of what you will see in your statement in the '''Your Statement Ref''' field; | ||
# Enter a description of what your customers will see in their statement in the '''Cust Statement Ref''' field; | # Enter a description of what your customers will see in their statement in the '''Cust Statement Ref''' field; | ||
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=== 3.3 | === 3.3 Enter the ABA file details === | ||
[[File:SetupDirectDebitsSettingsBankDetails.png|300px|thumb|right|Setup ABA file Details]] | [[File:SetupDirectDebitsSettingsBankDetails.png|300px|thumb|right|Setup ABA file Details]] | ||
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The ABA file details are used to code the ABA file correctly. | The ABA file details are used to code the ABA file correctly. | ||
# | # From the ''Setup Direct Debits Settings'' screen, enter the '''Transaction Code used''' to represent a direct debit entry. This should be set to 13; | ||
# Enter the '''Balancing Code''' used to represent the balancing entry. This should be set to 50; | # Enter the '''Balancing Code''' used to represent the balancing entry. This should be set to 50; | ||
# Select the '''Bank''' from the following: ''Australia and New Zealand Banking Group'', ''Bank of America'', ''Commonwealth Bank'', ''National Australia Bank'', ''St George Bank'' or ''Westpac''. | # Select the '''Bank''' from the following: ''Australia and New Zealand Banking Group'', ''Bank of America'', ''Commonwealth Bank'', ''National Australia Bank'', ''St George Bank'' or ''Westpac''. | ||
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== | == Save Settings == | ||
Once all information has been captured, follow these steps to save your settings. | Once all information has been captured, follow these steps to save your settings. | ||
# | # From the ''Setup Direct Debits Settings'' screen, click on the '''4 – Click here to SAVE the settings''' button. | ||
You can then return to the main screen by clicking on the back arrow next to the title. | You can then return to the main screen by clicking on the back arrow next to the title. | ||
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