Creating the file to process credit card payments

Overview

DirectDebitsLink allows you to create the file required by your webportal to process credit card payments. Note that this file varies by institution.

Main Screen

Customise Dialogue

To create the file using DirectDebitsLink, follow these steps.

From the Menu, select 12. Process Credit Cards, then Process Credit Cards;
Click on the Customise button;
When prompted to run a Get Data, click OK if required;
Enter the Invoices up to date which restricts future invoices from showing on the screen;
Enter the Payment Date the payment is to be processed;
Select the Payment Method for which to process;
Select the Account into which the money will be deposited;
Select the Payment Type which dictates whether invoices are paid in full or in installments;
Enter the No. of Installments if applicable.
Determine whether to Group Payments together when they belong to the same customer;
Enter a Payment Number applicable to all payments if required;
Enter a File Number if processing multiple files on the same day, otherwise set it to 1;
Click OK to close the customize dialogue. The invoices to pay will appear;
Select the invoices or click All or None button if required;
Edit the Payment Number and Payment Amount if required;
Click Create Bank File button and save your file somewhere on your machine;
Navigate to your merchant facility's web portal and upload the file.

The payment method controls the statement references that will be included in the file.

Selecting invoices to include

When selecting invoices, you have the option of double clicking in the first yellow column to tick the invoices to include.

Alternatively, you can also use the All or None button to select or unselect all invoices.

The number of invoices selected appear below the buttons.