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| [[File:RecordCustomerPaymentsScreen.png|300px|thumb|right|Generate Customer Payments to write into MYOB screen]] | | [[File:RecordCustomerPaymentsScreen.png|300px|thumb|right|Generate Customer Payments to write into MYOB screen]] |
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| The first task to process direct debits is to generate the customer payments and write them into MYOB. DirectDebitsLink uses these customer payments as the content for the ABA file.
| | DirectDebitsLink allows you to record customer payments into MYOB in bulk. |
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| Before recording the customer payments, you will need to ensure that MYOB is setup correctly. See [[Setting up MYOB AccountRight 19.10 or lower to process direct debits]] for more information. | | Before recording the customer payments, you will need to ensure that MYOB is setup correctly. See [[Setting up MYOB AccountRight 19.10 or lower to process direct debits]] for more information. |
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| The DirectDebitsLink Standard Edition has a simplified process which will assist you in recording customer payments into MYOB in bulk.
| | === Notes === |
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| The DirectDebitsLink Free Edition does not include this process and as such, you will need to record the customer payments manually.
| | This feature is not available in DirectDebitsLink Free Edition. |
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| The DirectDebitsink '''Generate Customer Payments to write into MYOB''' screen is broken into 5 steps:
| | === Recording customer payments into MYOB Classic using DirectDebitsLink == |
| # Getting data from MYOB;
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| # Filtering invoices;
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| # Editing the payment details;
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| # Selecting the invoices to pay;
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| # Writing the payments into MYOB.
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| | To record customer payments into MYOB Classic using DirectDebitsLink, follow these steps. |
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| == 1 - Click here to GET DATA from MYOB ==
| | # Click on the '''Customise''' button; |
| | # When prompted to run a '''Get Data''', click '''OK''' if required; |
| | # Enter the '''Payment Date''' the payment is to be processed; |
| | # Select the '''Payment Method''' for which to process; |
| | # Select the '''Bank Account''' into which the money will need to be deposited; |
| | # Enter the '''Invoices up to''' date which restricts future invoices from showing on the screen; |
| | # Determine whether to '''Group Payments''' together when they belong to the same customer; |
| | # Enter a '''Payment Number''' applicable to all payments if required; |
| | # Click '''OK''' to close the '''customize dialogue. The invoices to pay will appear; |
| | # Select the invoices or click '''All''' or '''None''' button if required; |
| | # Edit the '''Payment Number''' and '''Payment Amount''' if required; |
| | # Click '''Write to MYOB''' or '''Export to MYOB'''. |
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| The first step involves DirectDebitsLink connecting to your MYOB data file and downloading all the necessary information. To Get Data, follow these steps.
| | === Notes === |
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| # Click the '''1 - Click here to GET DATA from MYOB ''' button;
| | * Using '''Write to MYOB''' will record the information directly into MYOB. |
| # Chose to perform a '''Full Get Data''' and click '''OK''';
| | * Using '''Export to MYOB''' will generate an file which can be imported into MYOB at a later time. |
| # Once the get data process is complete, click '''Close'''.
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| | == Selecting Invoices == |
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| == 2 - Click here to FILTER invoices ==
| | When selecting invoices, you have the option of double clicking in the first yellow column to tick the invoices to record a payment against. |
| [[File:RecordCustomerPaymentsFiltersDialogue.png|300px|thumb|right|Filters dialogue]]
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| The second step involves refreshing the table of invoices displayed in the lower part of the screen. To filter the invoices, follow these steps.
| | Alternatively, you can also use the '''All''' or '''None''' button to select or unselect all invoices. |
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| # Click on the '''2 - Click here to FILTER invoices ''' button;
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| # Enter the '''Invoice Date''' cut off. No invoices raised after this date will display. This allows you to exclude future invoices for which you do not want to collect money;
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| # Select the '''Payment Method''' from the list. This should be the ''Direct Debit'' payment method [[Setting up the direct debits payment method in MYOB AccountRight 19.10 or lower|setup previously]]. You will only see invoices where the payment method of the customer matches the one selected.
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| == 3 - Edit PAYMENT DETAILS here ==
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| [[File:RecordCustomerPaymentsPaymentDetailsSection.png|300px|thumb|right|Payment Details]]
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| The third step involves entering the payment details.
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| # Choose the account into which the money will be deposited in the '''Deposit to Account''' field. This should be your undeposited funds account;
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| # Enter the '''Payment Date'''. This single date will apply to all customer payments recorded.
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| # Enter the '''Payment Number'''. This single payment number will apply to all customer payments. Alternatively, you can enter a payment number against a particular invoice using the payment number column '''OR''' leave the fields blank if you want MYOB to generate the payment numbers for you. Leaving the field blank is the recommend approach.
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| == 4 - SELECT invoices to pay from table below ==
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| [[File:RecordCustomerPaymentsSelectionSection.png|300px|thumb|right|Select Payments]]
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| The fourth step consists of selecting the invoices for which payments will be direct debited.
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| # Place an '''X''' in the '''Selected''' column. Double clicking on those cells will also select or unselect the rows. You can also click the '''All''' or '''None''' buttons to quickly select or unselect all invoices.
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| == 5 - Click here to write Customer Payments into MYOB ==
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| Once all the data has been captured on the screen, the final step involves writing the customer payments into MYOB.
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| # Click on the '''5 - Click here to write Customer Payments into MYOB''' button;
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| # The software will ask you to backup your data file. We recommend you choose '''Yes''';
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| # The software will now confirm then number of payments to be recorded. Click '''Yes''' to record the payments and wait for the process to complete.
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| You will now need to go into MYOB and prepare the bank deposit. For more information, see [[Recording bank deposits in MYOB AccountRight 19.10 or lower]].
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| == Related Topics == | | == Related Topics == |