Difference between revisions of "Setting up DirectDebitsLink to process credit card payments"

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(Created page with "== Overview == Before creating the credit card payment files, you will need to do the following setup in DirectDebitsLink. This setup is used to define the settings that the ...")
 
 
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== Setting up DirectDebitsLink to process credit card payments ==
== Setting up DirectDebitsLink to process credit card payments ==


[[File:SetupDirectDebitsSettings.png|300px|thumb|right|Setup Direct Debits Settings Screen]]
[[File:SetupCreditCardSettings.png|300px|thumb|right|Setup Direct Debits Settings Screen]]


To setup DirectDebitsLink to process credit card payments, follow these steps.
To setup DirectDebitsLink to process credit card payments, follow these steps.
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== Entering the Merchant Account Details ==
== Entering the Merchant Account Details ==


[[File:SetupDirectDebitsSettingsBankAccountDetails.png|300px|thumb|right|Setup Bank Account Details]]
[[File:SetupCreditCardSettingsMerchantAccountDetails.png|300px|thumb|right|Setup Merchant Account Details]]


The Bank Account Details will be used whenever you process a bank deposit for the selected accounts. You can enter details for up to 4 bank accounts.  
The Merchant Account Details will be used whenever you process the credit card payments for the selected accounts. You can enter details for up to 4 accounts.  


# From the '''Setup Direct Debits Settings''' screen, select your '''MYOB Bank Account''';
# From the '''Setup Direct Debits Settings''' screen, select your '''Merchant Account''' from your data file's chart of account;
# Select the '''Bank''' institution from the list of support banks: ''Australia and New Zealand Banking Group'', ''Bank of America'', ''Commonwealth Bank'', ''National Australia Bank'', ''St George Bank'' or ''Westpac''.
# Select the '''Merchant Facility''' from the list: ''Commonwealth Bank BPOINT'', ''NAB Transact Standard File Format'', ''Westpac PayWay''.
# Enter the '''User ID''' as provided to you by your bank;
# Enter the '''Merchant ID''' as provided to you by your bank;
# Enter the '''User Name''' as provided to you by your bank
# Enter the '''Facility Link ID''' ''(only applicable when using Westpac PayWay)''.
# Enter the '''Name of Remitter''' as provided to you by your bank;
# Enter the '''Trace BSB''' as provided to you by your bank;
# Enter the '''Trace Account #''' as provided to you by your bank;


Repeat this process for each bank account for which you will process direct debits.
Repeat this process for each account for which you will process credit card payments
 
=== Notes ===
 
* Some banks provide a single value which is usd for both User ID and User Name.
* The '''Name of Remitter''', '''Trace BSB''' and '''Trace Account #''' is used to process refunds.


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== Entering the Debit Type Details ==
== Entering the Payment Type Details ==


[[File:SetupDirectDebitsSettingsDebitTypeDetails.png|300px|thumb|right|Setup Debit Type Details]]
[[File:SetupCreditCardSettingsPaymentMethodDetails.png|300px|thumb|right|Setup Payment Method Details]]


The debit type details are used to determine the statement reference you and your customers will see. You can enter up to 5 different statement reference descriptions.
The payment method details are used to determine the statement reference you and your customers will see. You can enter up to 5 different statement reference descriptions. The payment methods must match that setup in your accounting software.


# From the '''Setup Direct Debits Settings''' screen, enter a '''Debit Type''' used as name to represent this type of direct debit transaction;
# From the '''Setup Direct Debits Settings''' screen, select '''Payment Method''';
# Enter a description of what you will see in your statement in the '''Your Statement Ref''' field;
# Select the '''Transaction Source''' from the list of possible choices: ''Mail Order'', ''Telephone Order'', ''Recurring'', ''eCommerce'', ''Card Present'';
# Enter a description of what your customers will see in their statement in the '''Cust Statement Ref''' field;
# Enter a short description of what your customers will see in their statement in the '''Customer Statement Ref''' field;
# If applicable and provided, enter the '''Biller Code''' provided to you by your merchant facility.


Repeat this process for each payment method you wish to setup.
Repeat this process for each payment method you wish to setup.
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== Entering the ABA file details ==
== Entering other details ==


[[File:SetupDirectDebitsSettingsBankDetails.png|300px|thumb|right|Setup ABA file Details]]
[[File:SetupCreditCardSettingsOtherDetails.png|300px|thumb|right|Setup Other Details]]


The ABA file details are used to code the ABA file correctly. These values should not be changed but can be changed if required.
There are other settings you may wish to setup.


# From the '''Setup Direct Debits Settings''' screen, enter the '''Transaction Code''' used to represent a direct debit entry. This should be set to 13;
# Choose which field contains your customers credit card number;
# Enter the '''Balancing Code''' used to represent the balancing entry. This should be set to 50;
# Choose which field contains your customers credit card expiry date;
# Choose whether payments will be applied to the customer's balance as a whole, or against specific invoices.
# Choose whether payments will be applied to the customer's balance as a whole, or against specific invoices.


Latest revision as of 19:27, 16 December 2020

Overview

Before creating the credit card payment files, you will need to do the following setup in DirectDebitsLink. This setup is used to define the settings that the file will send to your bank.

Setting up DirectDebitsLink to process credit card payments

Setup Direct Debits Settings Screen

To setup DirectDebitsLink to process credit card payments, follow these steps.

  1. From the menu, click on 11. Setup Credit Cards;
  2. Click on the Setup Credit Cards item that appears in the menu;
  3. On the next screen, click on the Refresh button and follow the prompts;
  4. Enter the Merchant Account Details (see below);
  5. Enter the Payment Type Details (see below);
  6. Enter the Other Settings (see below);
  7. Click on the Save Settings button to store these settings.


Entering the Merchant Account Details

Setup Merchant Account Details

The Merchant Account Details will be used whenever you process the credit card payments for the selected accounts. You can enter details for up to 4 accounts.

  1. From the Setup Direct Debits Settings screen, select your Merchant Account from your data file's chart of account;
  2. Select the Merchant Facility from the list: Commonwealth Bank BPOINT, NAB Transact Standard File Format, Westpac PayWay.
  3. Enter the Merchant ID as provided to you by your bank;
  4. Enter the Facility Link ID (only applicable when using Westpac PayWay).

Repeat this process for each account for which you will process credit card payments


Entering the Payment Type Details

Setup Payment Method Details

The payment method details are used to determine the statement reference you and your customers will see. You can enter up to 5 different statement reference descriptions. The payment methods must match that setup in your accounting software.

  1. From the Setup Direct Debits Settings screen, select Payment Method;
  2. Select the Transaction Source from the list of possible choices: Mail Order, Telephone Order, Recurring, eCommerce, Card Present;
  3. Enter a short description of what your customers will see in their statement in the Customer Statement Ref field;
  4. If applicable and provided, enter the Biller Code provided to you by your merchant facility.

Repeat this process for each payment method you wish to setup.

Notes

  • Setting up multiple payment methods will allow you to control the statement references that appear.


Entering other details

Setup Other Details

There are other settings you may wish to setup.

  1. Choose which field contains your customers credit card number;
  2. Choose which field contains your customers credit card expiry date;
  3. Choose whether payments will be applied to the customer's balance as a whole, or against specific invoices.


Related Topics

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