Actuals - Cash
Overview
BudgetLink allows you to report actual data on a Cash Accounting Method in addition to an Accrual Accounting Method. BudgetLink supports two types of Cash Versions. The Cash version matches the Cash Profit and Loss Report generated in MYOB. The second is 'Cash CR DR' which only displays cash transactions that appear in the Cash Receipts and Cash Disbursement journals.
In addition to displaying profit and loss data on a cash basis, it is also possible to produce a balance sheet and cash flow statement on a cash basis.
The Cash versions are currently only available to MYOB AccountRight V19.9 or below.
By default when BudgetLink is installed both Cash Editions are disabled because they the slow the get data process when enabled.
Enable a Cash Version
- To enable a Cash version, start BudgetLink and go to 30. Settings > Options and Administration > Set User Options
- In the options list click Versions
- To enable a Cash Version, either untick 'Disable Cash Version' to enable the MYOB Cash Version or untick 'Disable Cash DR CR Version'
- In the BudgetLink Warning message click OK to confirm that you understand that this option will slow the get data process down
- Click Save
- In the Note - Options Saved form click OK to close the form
- In the Options dialogue, click Close
Retrieve Cash Data
Before the Cash data will appear in the reports the data needs to be retrieved from MYOB and calculated. To do this
- Go to 30. Settings > Data Files
- Click Get Data
- Choose Full Get Data and Click OK
Upon completion the cash data will be loaded into memory ready for reporting
Report on a Cash Basis
Upon customising a report, depending on the report the following additional filters will appear in the Customise Dialogue:
- For some reports an Actual Version filter with options of Actual (Accrual) or Cash (MYOB Cash)/Cash DR CR will display
- For others either the Cash or Cash DR CR version will display in the existing Version drop down