Actuals - Cash

Overview

BudgetLink allows you to report actual data on a Cash Accounting Method in addition to Accrual Accounting Method. BudgetLink supports two types of Cash Versions. One is MYOB Cash which matches the Cash Profit and Loss Report generated in MYOB. The second is 'Cash CR DR' which only displays cash transactions that appear in the Cash Receipts and Cash Disbursement journals.

The Cash versions are currently only available to MYOB AccountRight V19.9 or below.

By default when BudgetLink is installed the Cash Edition is not enabled. The reason is that it pulls data from most of the detail transaction tables which slows the get data process.

Enable Cash Version

1. To enable a Cash version, start BudgetLink and go to 30. Settings > Options and Administration > Set User Options
2. In the options list click Versions
3. To enable a Cash Version, either untick 'Disable Cash Version' to enable the MYOB Cash Version or untick 'Disable Cash DR CR Version'
4. In the BudgetLink Warning message click OK to confirm that you understand that this option will slow the get data process down
5. Click Save
6. In the Note - Options Saved form click OK to close the form
7. In the Options dialogue, click Close

Using the Cash Version

Before the Cash data will appear in the reports the data needs to be retrieved from MYOB and calculated. To do this

1. Go to 30. Settings > Data Files
2. Click Get Data
3. Choose Full Get Data and Click OK

Upon completion the cash data will be loaded into memory ready for reporting

Upon customising a report, depending on the report the following changes will appear in the Customise Dialogue :

1. For some reports an Actual Version filter with options of Actual (Accrual) or Cash (MYOB Cash)/Cash DR CR will display
2. For others either the Cash or Cash DR CR version will appear in the existing Version drop down